Convention Bureau Brainport Eindhoven is owned by Eindhoven365. Eindhoven365 is therefore responsible for the (personal) data obtained through Convention Bureau Brainport Eindhoven.
In this privacy statement, we would like to let you know about how Eindhoven365 collects personal data, for what purposes, where the data is stored, how long it is kept and how it is secured.
Finally, we would like to let you know about how you can exercise your rights as a consumer under the GDPR.
1 What information is collected and for what purpose?
Convention Bureau Brainport Eindhoven (part of Eindhoven365) collects personal information.
1a When you visit the website of Convention Bureau Brainport Eindhoven (part of Eindhoven365) or contact us via this website, we collect and analyze data. The purpose of collecting and analyzing this data is to keep you informed about offers / updates that may be of interest to you. We can then send you this information and/or offers by email.
1b Furthermore, we collect anonymous analytical data about your user behavior on the website.
2 Giving permission
The collection and analysis of data as indicated above under 1a will only take place if you expressly consent to this. The other anonymous data is collected without consent. Below, in Article 3, a description is given of the tools that we use to analyze data.
Tools used for analysis
Convention Bureau Brainport Eindhoven (part of Eindhoven365) uses functional and analytical tools to make the website work properly. The functional tools ensure that the website functions properly and the analytical tools measure the use of the website. Measuring the use of the website is part of Eindhoven365's obligation to report on the functioning of the website.
Incidentally, the analytical measurements cannot be traced back to persons or: are set up in such a way that the impact on privacy is minimized during processing.
3.1. Functional tools
saving non-personal preferences, such as language, location, device, browser, etc.
saving settings for optimal video playback, such as the desired buffer size and the resolution data of your screen
reading your browser settings to optimally display our website on your screen
load the website evenly, so that the site remains accessible
3.2. Analytical tools
These cookies measure the use of the website in order to determine which parts of the website are most interesting for our visitors, the Convention Bureau tries to continuously measure Brainport Eindhoven (part of Eindhoven365) using the following tools:
Google Tag Manager
Convention Bureau Brainport Eindhoven (part of Eindhoven365) reports on the performance of the website. To do this, it is necessary to keep track of web statistics.
Cookies that are placed by one or more of the above tools are designed in such a way that there is minimal to no infringement of the privacy of users.
Statistics are made of the information we collect in this way. These statistics give us insight into how often our web pages are visited, where visitors spend the most time, and so on. This enables us to make the structure, navigation and content of the website as user-friendly as possible. We cannot trace the statistics and other reports to persons.
We use analytical cookies for:
tracking the amount of time each visitor spends on our web pages
tracking the number of visitors to our web pages
determining the order in which a visitor visits the different pages of our website
assessing which parts of our site need updating
When you apply for a position at Convention Bureau Brainport Eindhoven (part of Eindhoven365), we use your personal data to process your application.
5 How do we store your data?
The data we receive and process is managed by the parties listed below.
The website's email traffic is hosted by Gmail. If you contact us by email, those emails will be stored on Gmail's servers.
5.2. Google Drive
The agreements, such as employment contracts, suppliers or partner contracts, which contain your personal data, are stored on Google Drive.
5.3. Content Management System website
Your personal data (name, email address and company name) is stored in our online content management system called CRAFT.
5.4. Pipedrive (CRM)
Your personal data (name, e-mail address and company name, communication and any other information) are stored in the database of our CRM system called Pipedrive. This Pipedrive software we use complies with the GDPR / AVG regulation.
6 How long do we keep your data?
We never store your personal data for longer than is necessary for the purpose for which we keep them, unless we have to keep the data for longer on the basis of a legal regulation. For example, we normally do not store application data for longer than 2 months so that we have the opportunity to approach the other candidates after a possible termination during the probation period. Personal data required for (supplier/partner) contracts are kept by us until a contract expires and is not renewed.
If you give permission for this, we will store your data for a possible other function, at the latest for a period of one year. We no longer store data for the legally prescribed period of 7 years (Article 52 of the National Taxes Act). There is no time limit associated with the retention of the data of the professionals. Of course, their data will be removed from them on first request, as well as when it appears that they are no longer working in their industry.
7 How do we secure your data?
Data is stored digitally in the systems and software mentioned above under 5.1, 5.2, 5.3 and 5.4. The personal data managed by us or by the aforementioned third parties can only be accessed via the above software and is protected by a password. Only the employees of Eindhoven365 or for whom this is necessary for the proper functioning of the organization, have access to the data. In addition, everyone who has access to the personal data has a duty of confidentiality. Furthermore, visits to the website are secured by an SSL certificate. This security can be recognized by the green lock in front of the url. This certificate means that your connection to the website, and possibly that of the festival, is private.
8 What rights do you have with regard to your personal data and how do you exercise them?
With regard to your personal data, you have the following rights. If you want to exercise one of the rights below, it is best to contact us by email: email@example.com
8.1. Right of access
You have the right at all times to inspect the personal data recorded and stored at Eindhoven365.
8.2. Right to rectification
If your data is incorrect or incomplete, you have the right to have this rectified by Eindhoven365.
8.3. Right to data portability
If you wish to transfer personal data stored by Convention Bureau Brainport Eindhoven (part of Eindhoven365) to another service provider, you can send a request to this effect to: firstname.lastname@example.org or call: 040-707 4040.
We will then arrange for the transfer of the data to that other party.
8.4. Right to erasure
If you no longer want your personal data to be recorded at Convention Bureau Brainport Eindhoven (part of Eindhoven365), you have the right to have your data removed. You can mail a request to: email@example.com or call: 040-707 4040.
8.5. Right to lodge a complaint
If you believe that Convention Bureau Brainport Eindhoven (part of Eindhoven365) does not handle your personal data correctly, we would appreciate it if you contact us first. However, you always have the right to submit a complaint directly to the Dutch Data Protection Authority.
If you have any questions or comments regarding these privacy conditions or otherwise, you can send a message to our postal address (PO Box 411, 5600AK Eindhoven) or by e-mail at firstname.lastname@example.org.